Export Parameters

Recognized text can be saved to a file or sent by email in any of the export formats supported by FineReader Sprint.

PDF Export Parameters

The following options are available in this pane:

Export mode
- Text and pictures only
  This mode saves recognized text and pictures. The page will be fully searchable and the size of the PDF file will be small. The appearance of the resulting document may slightly differ from that of the original.
- Text over the page image
  This option saves the background and pictures of the original document and places the recognized text over them. Usually, this type of PDF requires more disk space than "Text and pictures only". The resulting PDF document is fully searchable. In some cases, the appearance of the resulting document may slightly differ from that of the original.
- Text under the page image
  This option saves the entire page image and places the recognized text underneath. Use this option to create a fully searchable document that looks virtually the same as the original.
- Page image only
  This option saves an exact image of the page. This type of PDF document will be virtually indistinguishable from the original but the file will not be searchable.
Note: PDF export parameters depend on the export mode you select. Thus, some parameters may be unavailable in certain modes.
Retain layout
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Keep pictures
  Select this option to save pictures in the recognized text. The quality of pictures and the size of the resulting file depend on the option you select in "Image quality".
- Compress images using MRC
  Select this option to retain the visual quality of the text and the pictures in a highly compressed document. As a result, the target file will be small with high quality text and pictures.
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option if you want to obtain a small PDF document. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Tip: Deselect "Keep pictures" if you do not need the pictures in the recognized text.
Paper size
You can set the paper size to be used when exporting the results to PDF. Select a supported paper size from the drop-down list or enter your own size by selecting "Custom size".
Text settings
- Keep text and background colors
  Select this option to retain the font color and background when saving in PDF.
PDF options
- Make document PDF/A compliant
  Select this option to create a fully searchable PDF document for archiving purposes that looks like the original.
- Create outline
  Select this option to create a table of contents from chapter headings in the PDF document.
- Enable PDF tagging
  Select this option to add PDF tags into the output PDF document.
  In addition to text and illustrations, PDF files can contain information about the document structure, such as logical parts, pictures, and tables. This information is encoded in PDF tags. A PDF file equipped with PDF tags may be reflowed to fit different screen sizes and will display well on handheld devices.
  
  Important! If your recognized document contains text in Hebrew or Yiddish, you cannot create a tagged PDF file.
- Embed fonts
  Select this option to embed the fonts into the PDF document.

DOCX/RTF/ODT Export Parameters

The following options are available in this pane:

Retain layout
- Exact copy
  Produces a document that is formatted identically to the original. This option is recommended for documents with complex layouts, such as advertising brochures. However, this option limits the ability to change the text and formatting of the output document.
- Editable copy
  Produces a document whose formatting may differ slightly from that of the original. A document produced in this mode is easy to edit.
- Formatted text
  Retains fonts, font sizes, and paragraphs, but does not retain the exact spacing or locations of the objects on the page. The resulting text will be aligned to the left. Text in a right-to-left language will be aligned to the right.
  Note: Vertical texts will be changed to horizontal in this mode.
- Plain text
  This mode does not retain text formatting.
Advanced settings
Additional saving options may be available depending on the option you select in the "Retain layout" drop-down list:
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Keep line breaks and hyphens
  The line breaks and hyphens in the recognized text will be identical to those in the source image.
- Keep page breaks
  The page breaks in the recognized text saved will be identical to those in the source image.
- Keep pictures
  Select this option to save the pictures in the recognized text. The quality of the pictures and the size of the resulting file depend on the option you select in "Image quality".
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option to get a small output file. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Paper size
You can set the paper size to be used when exporting the results to DOCX/RTF/ODT. Select a supported paper size from the drop-down list or enter your own size by selecting "Custom size".
Text settings
- Keep text and background colors
  The font color and background will be retained.
- Highlight uncertain characters
  Select this option if you are going to edit the recognized text in Microsoft Word. All unreliably recognized characters will be highlighted in the Microsoft Word window.
- Keep line numbers
  Any line numbers available in the source document will be saved in the recognized text. Line numbers are saved as a side-bar that does not change during text editing.
  Note: This feature is only available if you select "Exact copy" or "Editable copy".

XLSX Export Parameters

The following options are available in this pane:

Retain layout
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Ignore content outside tables
  Select this option to export only tables.
- Keep pictures
  Select this option to save the pictures in the recognized text. The quality of the pictures and the size of the resulting file depend on the option you select in "Image quality".
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option to get a small output file. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Text settings
- Convert numeric values to numbers
  Any numeric values will be saved as Numbers. Excel uses this format for arithmetic operations on numeric cells.

PPTX Export Parameters

The following options are available in this pane:

Retain layout
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Keep line breaks and hyphenation
  The line breaks and hyphens in the recognized text will be identical to those in the source image.
- Keep pictures
  Select this option to save the pictures in the recognized text. The quality of the pictures and the size of the resulting file depend on the option you select in "Image quality".
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option to get a small output file. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Text settings
- Wrap text
  The recognized text will be changed to fit the width of the text boxes in the presentation slides.

EPUB/FB2 Export Parameters

The following options are available in this pane:

Document properties
You can provide information about your file here, including title, names of authors, keywords, and comments.
Retain layout
- Formatted text
  Retains fonts, font sizes, and paragraphs, but does not retain the exact spacing or locations of the objects on the page. The resulting text will be aligned to the left. Text in a right-to-left language will be aligned to the right.
  Note: Vertical texts will be changed to horizontal in this mode.
- Plain text
  This mode does not retain text formatting.
- Keep pictures
  Select this option to save the pictures in the recognized text. The quality of the pictures and the size of the resulting file depend on the option you select in "Image quality".
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option to get a small output file. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Advanced settings
- Use first page as book cover image
  Select this option to use the first page as a book cover image.
- Embed fonts
  Select this option to embed the fonts into the ePub file. (You will need to select "Preserve fonts and font sizes" first.)

Image Export Parameters

Format
For the complete list of supported formats, see Supported Image Formats.
Color
Select "Full color" if you need to save the page image in color. Select Grayscale if you do not need to retain the color and want to reduce the file size.

Note. The Color parameter is not available when saving to JBIG2.
Compression
When saving in the TIFF format, you can select an image compression method to reduce the file size. Two factors affect the choice of compression method: the desired quality of the output file and its size.

How to select an image compression method:
- Zip compression — Does not cause a loss of data and is suitable for images containing large areas in one color, for example, screen shots. This method is also suitable for black-and-white images.
- JPEG compression — Used for grayscale and color images, for example, photos. This method can significantly reduce the size of the output file but it causes a loss of data and reduced image quality (for example, blurred outlines and fewer color shades).
- Packbits — Does not result in a loss of data and is suitable for scanned black-and-white images.
- LZW compression — Does not result in a loss of data and is suitable for graphics and grayscale images.
- CCIT Group 4 — No data loss. Commonly used for black-and-white images created in graphical programs or scanned images. The CCITT Group 4 compression is a widespread compression method applied to virtually all images.

TXT Export Parameters

The following options are available in this pane:

Retain layout
- Formatted text
  Retains fonts, font sizes, and paragraphs, but does not retain the exact spacing or locations of the objects on the page. The resulting text will be aligned to the left. Text in a right-to-left language will be aligned to the right.
  Note: Vertical texts will be changed to horizontal in this mode.
- Plain text
  This mode does not retain text formatting.
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Keep line breaks and hyphenation
  The line breaks and hyphens in the recognized text will be identical to those in the source image.
Text settings
- Use blank lines to separate paragraphs
  Paragraphs will be separated by blank lines.
- Insert page break character as page break
  Keeps the original page breaks.
Character encoding
FineReader Sprint can detect the code page automatically. You can also select the appropriate code page manually in the Encoding drop-down list.

HTML Export Parameters

The following options are available in this pane:

Retain layout
- Flexible layout
  Retains the formatting and appearance of the original.
- Formatted Text
  Retains fonts, font sizes, and paragraphs, but does not retain the exact spacing or locations of the objects on the page. The resulting text will be aligned to the left. Text in a right-to-left language will be aligned to the right.
  Note: Vertical texts will be changed to horizontal in this mode.
- Plain text
  This mode does not retain text formatting.
Advanced settings
Additional saving options may be available depending on the option you select in the "Retain layout" drop-down list:
- Keep page numbers, headers and footers
  Select this option to save the header and footer text and page numbers. No headers, footers, or page numbers will be saved when this option is disabled.
- Keep line breaks and hyphenation
  The line breaks and hyphens in the recognized text will be identical to those in the source image.
- Keep pictures
  Select this option to save the pictures in the recognized text. The quality of the pictures and the size of the resulting file depend on the option you select in "Image quality".
Image quality
If the recognized text contains a lot of pictures or you have selected a mode that saves a page image, the resulting file can be very large. You can reduce the size of the output file by adjusting the quality of pictures to be exported:
- Low
  Select this option to get a small output file. Resolution of the page image and pictures will be reduced to 150 dpi, which will affect the quality.
- Balanced
  Select this option to reduce the file size and maintain a high quality of the page image and pictures.
- High
  Select this option to maintain the original quality of the page image and pictures.
Character encoding
FineReader Sprint can detect the code page automatically. You can also select the appropriate code page manually in the Encoding drop-down list.
Text settings
- Keep text and background colors
  The font color and background will be retained.
- Use cascading style sheets (CSS)
  Select this option to save the file in HTML 4 format, which allows maintaining the document layout by using a style table incorporated in the HTML-file.
Generate a table of contents and create files based on this table
FineReader Sprint will automatically save book chapters to separate HTML files and restore the links to the chapters in the table of contents. You can also split the document into separate HTML files based on level 1 and level 2 headings.

CSV Export Parameters

The following options are available in this pane:

Retain layout
- Ignore text outside tables: Saves only tables.
- Insert page break character as page separator: Keeps the original page breaks.
Character encoding

FineReader Sprint can detect the code page automatically. You can also select the appropriate code page manually in the Encoding drop-down list.
Field separator

Selects the character that will separate the data columns in the CSV file.